Rules for conduct of North Canberra Community Council meetings

GENERAL

• Turn your mobile phone off or to silent. If you must take an urgent call, take your conversation outside.
• Treat others with respect, even if you disagree with them. Don’t make rude comments.
• Limit side conversations.
• Do not interrupt speakers. Wait until they have finished.
• If you want to speak, raise your hand and wait to be recognised by the Chairperson.
• Stay on the topic.
• Don’t discuss personal issues during the meeting, except when it is about the subject being discussed by the Committee or in the “Members’ Session”.
• Address any concerns about the discussion or the meeting with the Chairperson. It is the Chairperson’s job to bring the meeting to order.

QUORUM

• The quorum for General meeting is ten members. The quorum for a Committee meeting is 4 committee members.

CHAIR’S ROLE

• Open the meeting.
• If appropriate explain what the Community Council is about – aims, membership etc.
• Introduce key people – office bearers and guest speakers.
• Confirm agreement to follow the agenda, or otherwise to change the order of the agenda items.
• Manage the meeting.
• Thank those who have contributed to the meeting.
• Close the meeting.

VOTING

1. Make a motion : “I MOVE”
2. State the motion
3. Discussion: “I SECOND” DISCUSSION
4. All in favour: “YES”
5. All opposed : “NO”
6. Abstain : “ABSTAIN”
7. Announce results

Note: These rules are based on the meeting rules developed in 1915 by General Robert’s