GENERAL

  • Turn your mobile phone off or to silent. If you must take an urgent call, take your conversation outside.
  • Treat others with respect, even if you disagree with them. Don’t make rude comments.
  • Limit side conversations.
  • Do not interrupt speakers. Wait until they have finished.
  • If you want to speak, raise your hand and wait to be recognised by the Chairperson.
  • Stay on the topic.
  • Don’t discuss personal issues during the meeting, except when it is about the subject being discussed by the Committee or in the “Members’ Session”.
  • Address any concerns about the discussion or the meeting with the Chairperson. It is the Chairperson’s job to bring the meeting to order.

QUORUM

  • The quorum for General meeting is ten members. The quorum for a Committee meeting is 4 committee members.

CHAIR’S ROLE

  • Open the meeting.
  • If appropriate explain what the Community Council is about – aims, membership etc.
  • Introduce key people – office bearers and guest speakers.
  • Confirm agreement to follow the agenda, or otherwise to change the order of the agenda items.
  • Manage the meeting.
  • Thank those who have contributed to the meeting.
  • Close the meeting.

VOTING

  1. Make a motion : “I MOVE”
  2. State the motion
  3. Discussion: “I SECOND” DISCUSSION
  4. All in favour: “YES”
  5. All opposed : “NO”
  6. Abstain : “ABSTAIN”
  7. Announce results

Note: These rules are based on the meeting rules developed in 1915 by General Robert’s